Guidelines for Presenters

Attendees who are presenting at SMACD 2018 should note the following guidelines.

IMPORTANT NOTE that any accepted paper included in the final program is expected to have at least one author to attend and present the paper at the conference. Authors of the accepted papers included in the final program who do not attend the Conference will be subscribed to a “No Show List”. The “No Show List” will also be made available to the following conferences organizers, who can reject submissions from these authors in the following years, based on their past negative impact on the conference.

Oral presentations (Technical and Special Sessions)

  • The duration of formal oral presentations is 15 minutes, followed by 5 minutes for Q&A. 
  • Please ensure that your presentation duration does not exceed 15 minutes. To ensure that everyone gets the most from the conference, the presentation schedule will be strictly enforced by each Session Chair. Usually, presentations with more than 15 slides are difficult to present within the available time.
  • Presenters are asked to verify that that all necessary presentation materials are in place and tested in their presentation venue, well before the session begins. Presenters are requested to find an opportunity in advance of the presentation to familiarize themselves with the venue and podium environment. The members of the Conference’s Organizing Teams will be available to help throughout the conference.
  • A PC will be available in each room, at the conference venue, for speakers' use during their presentations. 
  • Speakers should upload their presentations to the venue PC at least 10 minutes in advance of the session that they are presenting in. To ensure that sessions proceed undisturbed, the presentations should be removed from the venue PC at end of the session, if required.
  • Presenters should complete the ShortBio form, print and deliver it to the their Session Chair, who will be available in the presentation venue 10 minutes before the session begins.


Oral presentations (EDA Competition Sessions)

  • The duration of Competition presentations is 20 minutes, followed by 10 minutes of Q&A from the Competition Jury (if there is time, the floor may also be open to questions from the Audience).
  • The 20 minutes presentation needs to include the Live Demo. An internet connection will be available for the execution of this Live Demo.
  • It is always a good practice for Competition presentations that it becomes clear to the Jury how the work reflects the different criteria defined in the Call for Competition papers.
  • It is mandatory that the presenter at the conference must be a MSc or a PhD student.
  • To ensure that everyone gets the most from the conference, the presentation schedule will be strictly enforced by each Session Chairs.
  • Presenters are asked to verify that that all necessary presentation materials are in place and tested in their presentation venue, well before the session begins. Presenters are requested to find an opportunity in advance of the presentation to familiarize themselves with the venue and podium environment. The members of the conference committee will be available to help throughout the conference.
  • A PC will be available in each room, at the conference venue, for speakers' use during their presentations. 
  • Speakers should upload their presentations to the venue PC at least 10 minutes in advance of the session that they are presenting in. To ensure that sessions proceed undisturbed, the presentations should be removed from the venue PC at end of the session, if required.
  • Presenters should complete the ShortBio form, print and deliver it to the their Session Chair, who will be available in the presentation venue 10 minutes before the session begins.


Poster presentations

  • Posters should be placed on their respective boards from the second day (July 3rd) to the last day of the conference (July 5th). 
  • The audience of SMACD 2018 will have the opportunity to go to your poster at all Coffee Breaks during these 3 days. Therefore, it is important that the poster presenter is available during these breaks.
  • Additionally, Lunches breaks can also be used to discuss your work with SMACD 2018 attendees. A request sheet will be placed besides each poster where attendees can sign up for additional time with the poster author at one of the 3 available Lunch breaks.
  • Each presenter will be given a poster board with about 90 cm width for mounting and displaying the poster. The recommended format for the posters is A0, corresponding to a size of about 84 cm width and 120 cm height. Please, include the paper ID number assigned to your paper, which can be found in the author notification email, on the upper left corner of your poster for easy identification. Authors are responsible for bringing their poster to the conference venue and for mounting the poster before the sessions.
  • The presenter may set up his/her poster in the morning  (or, at least one hour before the Coffee Break).  Your material must be removed by 16:00h on July 5th. Any material that is not removed will be thrown away.
  • The necessary equipment (like adhesive tape) for setting up the poster will be provided by the organizers and/or can be collected at the Registration Desk.


Presentation Materials

The SMACD 2018 logo is available here (in low resolution) or here (in high resolution)  A Power Point template for the slides can be found here.